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Onboarding 2.0 Application Diagram showing a Unily-based enterprise onboarding architecture — a complex decision tree and happy-path user flow covering technology needs, SSO integrations, and role-based content routing, alongside conceptual mobile screens of an onboarding progress dashboard with 26 tasks at 84% complete, notifications, and a world map showing teammate locations
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Employee ExperienceUX ResearchEnterprise DesignOnboarding

Global Onboarding Strategy for a Pharmaceutical and MedTech Enterprise

10 weeks
130,000+ global employees across pharma, MedTech, and consumer health divisions
Pharmaceutical and medical technology
Representative Output

Research report synthesizing 167 survey responses and multi-geography stakeholder interviews, including three persona journey maps (New Hire, Manager, Content Publisher), a modular onboarding blueprint, and UX concepts for desktop and mobile.

Onboarding 2.0 Application Diagram showing a Unily-based enterprise onboarding architecture — a complex decision tree and happy-path user flow covering technology needs, SSO integrations, and role-based content routing, alongside conceptual mobile screens of an onboarding progress dashboard with 26 tasks at 84% complete, notifications, and a world map showing teammate locations
Impact

34% reduction in new hire support tickets within first 90 days (projected)

Research surfaced five systemic onboarding failures affecting 130,000+ employees across geographies and divisions

Problem

A leading pharmaceutical and medical technology company with 130,000+ employees across multiple global divisions had an onboarding process that was fragmented, manual, and inconsistent. New hires lacked system access for days or weeks. Critical information was scattered across email threads, spreadsheets, Teams messages, and SharePoint documents. Onboarding checklists were static and unprioritized. Managers had no visibility into where new hires were stuck. And support was so unclear that employees defaulted to ad-hoc phone calls and help tickets. The organization needed an independent research initiative to surface the full scope of the problem before investing in a solution.

Approach
1

Conducted surveys with 167 new hires across business sectors, job types, and geographies

2

Conducted 1:1 interviews with new hires and managers from diverse business units and global regions

3

Mapped the onboarding experience across three key personas: New Hire, Manager, and Content Publisher

4

Synthesized findings into a structured UX research report with categorized pain points and prioritized opportunities

5

Created journey maps and modular onboarding concepts for desktop and mobile

6

Proposed a personalization and system architecture using Unily and Workday integration

Solution

An attribute-driven onboarding experience built within the firm's existing technology stack. Key recommendations included sequenced onboarding checklists driven by Workday and SSO data, a dashboard-style onboarding app in the Unily environment, role-based content management permissions, integration with the firm's existing AI assistant, and structured progress visibility for both managers and new hires. The report gave the organization a clear, research-backed blueprint for where to invest and in what order.